Payment of Vendor Accounts

Submitting Invoices

Invoices can be mailed or placed in the Township Drop Box, however, vendors are encouraged to email invoices and relevant attachments to the Finance Department at accountspayable@mindenhills.ca.

Mailing Address

Township of Minden Hills
PO Box 359, #7 Milne Street
Minden, ON K0M 2K0

Location of Drop Box

North wall of the Administration building facing Pritchard Lane and the Municipal parking lot. It is accessed from the wheelchair entrance and is at the top of the first ramp.

Information on Vendor Invoices

Please ensure that the information included is clear and concise.  Include items or services provided, quantities, unit prices and extended total costs, where applicable.

Please also include the applicable Township Department or the name of the individual making the purchase.

If the purchase involves more than one billing (progressive billing or initial deposit), please include the total cost, amount previously billed, current billing and total billing to-date.

Harmonized Sales Tax (HST)

If the amount payable is subject to HST please ensure that your HST number is located on the invoice accompanied by the correct business name that the HST number is associated with. 

Please ensure that HST is itemized separately on your invoice.

WSIB

If services are provided on Township property, you may be asked to provide confirmation of WSIB coverage.

Electronic Funds Transfer (EFT)

Vendors are encouraged to enrol in the Township's EFT payment plan. If you have not received an enrolment form with our most recent payment, please refer to the General Accounts Payable EFT Enrolment Form or call Accounts Payable at (705) 286-1260, extension 503.

If you have not enrolled in the EFT payment plan please ensure that invoices include a current mailing address. Please allow ten (10) business days following the applicable Council meeting approval date for delivery.

Payment of Township Services (Township Invoices)

The following methods are available for the payment of Township services (invoiced):

In person 

Payment by cash, cheque and debit can be made at the Municipal Office, using the Pritchard Lane entrance.

Cheque-by mail or deposit in the drop box

Mailing Address

Township of Minden Hills
PO Box 359, #7 Milne Street
Minden, ON K0M 2K0

Location of Drop Box

North wall of the Administration building facing Pritchard Lane and the Municipal parking lot. It is accessed from the wheelchair entrance and is at the top of the first ramp.

Late Payment Fees

Failure to submit payment on or before the due date noted on the invoice will result in interest charges of 1.25% per month, applied at the beginning of each month following the due date.  Standard Township collection processes shall apply, including the use of a collection agency where deemed necessary.

Contact Us

You can email Accounts Receivable at accountsreceivable@mindenhills.ca or by calling 705-286-1260 extension 503.