Tax Statements for Income Tax Purposes

Requests for Tax Statements can be mailed to the address below, dropped off during normal business hours or placed in our drop box labelled and located on the north wall of the Administration Building facing Pritchard Lane and the Municipal parking lot.

Absolutely no cash is to be deposited in the drop box.

Township of Minden Hills
PO Box 359, #7 Milne Street
Minden, ON K0M 2K0

Please include your name, the property roll number, a mailing address, as well as an email address and/or phone number with your request. Requests will be emailed if an email address is provided; otherwise the statement will be mailed through Canada Post.

Requests must be accompanied by a cheque for the applicable fee, for each property roll. Please see our User Fees page for more information.

If your request does not include all of the required information or fee, the Township will not be held responsible for any delays in providing the requested information.

Tax Bills

In accordance with Section 307 (2) of the Ontario Municipal Act, 2001, taxes are deemed to be levied and become due on January 1^st of the taxation year to which they apply, unless a by-law imposing the tax provides otherwise.

Tax bills are mailed out in late February and June of each calendar year to the most recent address we have on file.  If you have not received your bill(s), please ensure you contact our office. It is your responsibility to notify the municipal office of any change of address.

Interim tax bills are due on the third Friday of March and May, and Final tax bills are due the third Friday of July and September. The dates are noted on the tax bills.

Supplementary Tax Bills

Omissions

Section 33 of the Assessment Act allows for the taxation of real property that has been omitted from the roll. This provision allows for taxation in the current year, plus an additional two preceding years. These will be taxed at the appropriate rate for the effective years.

Additions

Section 34 of the Assessment Act allows for the taxation of assessment that has increased in value or has been added to the return of the last revised roll. These taxes apply only to the current taxation year.

Supplementary tax bills will be generated following the final tax billing, and monthly thereafter when the supplementary roll is received from the Municipal Property Assessment Corporation (MPAC). The bills will be processed and mailed in the same manner as interim and final tax notices.

Improvements to your property may result in a supplementary tax bill, so please contact our office if you require further information.

Tax Certificates

To order a Tax Certificate, requests must be in writing and be accompanied by the applicable fee, as per the Township's Fees and Charges Bylaw, payable to the Township of Minden Hills.

Your written request must include the property roll number, legal description, and civic address. Please include your prefered method of delivery for the tax certificate, i.e. mail, email or fax.

Your written request accompanied by the applicable fee may be mailed to our P.O. Box or couriered to our physical address. 

Reminder (Arrears) Notices

Reminder (arrears) notices are considered a courtesy, and will be mailed on, or about, October 1st and December 1st of each year.

Reminder notices will be sent out to all accounts with an arrears balance of $10.00 or more. Notices will not be sent to accounts on the Ten (10) Month preauthorized payment plan (PAP) or to those accounts where the Township is in possession of post-dated cheques or a PAP plan which will clear the account by year end.

A Reminder (Arrears) Notice fee will be added to these accounts in accordance with the Township's Fees and Charges by-law.

Other Amounts Added to the Property Roll

Other amounts owing shall be added to the property roll and collected in accordance with the applicable legislation. The property owner(s) shall be advised in writing of any additions, including the reason, amount and legislative authorizations.

Non-payment shall result in the application of penalty and interest, where legislatively permitted, and payments shall be applied in the same manner as taxes. Collection of these outstanding amounts shall also be in the same manner as taxes, unless otherwise determined by legislation.

Penalty and Interest on Unpaid Balances

In accordance with the Township's Fees and Charges by-law and in reference to Section 345 of the Municipal Act, 2001, penalty and/or interest will be applied to unpaid taxes on the first day of the month following the date of default, and on the first of each month thereafter until paid in full.

Failure to receive a tax bill does not exempt a property owner(s) from penalty and/or interest charges.

Payment Methods

Available Payment Methods

Cash and Debit

In-person cash and debit payments are available during regular business hours.

On-line or Telephone Banking

Please note that if you use telephone or internet banking to pay your taxes, a separate account is required for each roll number. Your account is the 19 digit roll number found on your tax bill that starts with 4616.

At Your Bank Branch

Payment can be made from most Canadian financial institutions. Check with your financial institution for availability.

Cheque, Money Orders and Post-Dated Cheques

Cheques and money orders can be made by mail, deposit in the drop box or in person during normal business hours.The secure (locked) drop box is labelled and located on the north wall of the Administration building facing Pritchard Lane and the Municipal parking lot. It is accessed from the wheelchair entrance and is at the top of the first ramp.

Absolutely no cash is to be deposited in the drop box.

Third Parties

Payments can be made by a Mortgage Company, Financial Institution, or Solicitor acting on behalf of a property owner.

Pre-Authorized Payment Plan

Please refer to the Pre-Authorized Payment section of this page.

Receipts

Receipts are available when payments are made at the Township office. If you require a receipt through any other payment method please provide a self-addressed, stamped envelope.

Account Information

The Township will not be held responsible for any penalty or interest charges resulting from inaccurate account information.  Please ensure that you are using the correct 19 digit roll number when making your payment.

US Funds

Payment tendered in US funds will be accepted based on the exchange rate established by the Township's bank on the day of the deposit. Excess exchange funds will be applied to the tax account for subsequent installments. Any shortfall in payment as a result of the exchange rate will incur interest and penalty until the amount due is paid in full.

Overpayments

Change will not be returned from cheques accepted that are in excess of the amount due on the account. Any overpayment will be applied to the tax account for subsequent installments.

Date of Payment

Your date of payment is considered to be the date payment is received in the Finance Department, with the exception of post-dated cheques.

Pre-Authorized Payment Plans

We offer the following payment plans if you wish to pay by pre authorized payment. Forms are available at the Township office. Please contact the Finance Department for assistance.

10 Month Payment Plan

February through June, payments are 10% of the previous year's tax levy. July through November will be adjusted to reflect any increase/decrease in the current year's total levy. Payments will be withdrawn on the last banking day of each month.

12 Month/Arrears Plan

A pre-approved amount will be withdrawn on the last business day of each month to clear up overdue taxes. Should you wish to use the 12 Month Plan for current tax payments, be advised that any portion of an installment not paid by the end of the month, in which it is due, will be subject to penalty. This is a set amount and is not automatically adjusted to account for tax increases; it is the property owner's responsibility to monitor their account balance and to contact the tax department to adjust the withdrawal amount should it not be sufficient to cover the levied amounts. Penalty will not be waived for any reason.

Due Date Plan

Amounts will be deducted on the due dates as provided on your tax bill.

Application of Payments

Monies received for amounts which are in arrears, shall be applied as follows:

1. Against all interest outstanding commencing with the interest on the furthest year in arrears, until the interest is paid in full on all outstanding interest.
2. Against all penalty outstanding for the current interim and/or final instalments, until the penalty is paid in full on all outstanding penalty.
3. Against all taxes commencing with the furthest year in arrears, until all taxes are paid in full for each year.
4. Part payment will not be accepted on a tax account where a tax arrears certificate has been registered against the property, unless an extension agreement has been granted by Council.
5. Refunds from Appeals: Section 341 of the Municipal Act, 2001 provides that a municipality may apply refunds from appeals to the current tax liability. The Township will apply any refund resulting from an appeal, request for reconsideration, or other legislative reduction first to the taxpayer(s) account. A taxpayer(s) may request a refund of a credit balance in writing after the final tax bills have been issued.

Minutes of Settlement, Section 357's, ARB Decisions, etc.

Tax adjustments resulting from Minutes of Settlement, Section 357's, ARB decision, etc. will be processed as soon as possible, upon receipt of required documentation from MPAC and approval of Council, where required.

Refunds due to reassessment arising from Minutes of Settlement, Section 357's, ARB Decisions, etc. will not be subject to the refund administration fee, as provided for in the Township's Fees and Charges by-law.

Dishonoured Payments

A fee, in accordance with the Township's Fees and Charges By-law, will be charged for any dishonoured cheques or pre-authorized payment returns.

The original payment will be reversed on the taxpayer(s) account. If the payment is returned in the month following the month of credit, additional penalty/interest on the payment amount will be calculated and added to the tax account. A notice will be sent to the owner(s) advising of the returned item, the fee for the returned item, as well as any additional penalty/interest added. When a replacement payment is made, the payment will be first applied to the returned item fee, followed by the balance of the tax account.

Taxpayers will be allowed up to three (3) returned items in any twelve (12) month period. If a fourth item is returned, the taxpayer(s) shall be advised in writing that all future payments must be in the form of cash, money order or certified cheque. Telephone and internet banking payments are acceptable forms of cash payment. Where applicable, enrolment in a PAP may be suspended. Should other forms of payment be forwarded to the office, they will be returned to the taxpayer(s) with a reminder of the above arrangements. Suspension of cheque and PAP privileges will continue until further notice.

The Township will not be held responsible for the time required by the financial institution to provide notification of the dishonoured payment.

Refunds

Refund requests for account credit balances are subject to an administration fee, as per the Township's Fees and Charges by-law. This fee does not apply to tax adjustments resulting from Minutes of Settlement, Section 357's, ARB decision, or clerical errors or omissions made by the Township.

In the case of multiple owners, and where it is unclear which owner is entitled to the refund, the credit balance shall remain on the account in payment of future installments.

Approval of refunds is at the discretion of the Township.

Address Changes and Other Forms of Communication

It is the property owner(s) responsibility to notify the Township of any mailing address changes. Section 343(6) of the Municipal Act, 2001 stipulates that tax bills shall be sent to the taxpayer(s)'s residence, or place of business, or to the premises where the taxes are payable for, unless the taxpayer(s) directs otherwise.

Changes will be accepted from the respective property owner(s) or via legal representation. Ownership and address changes must be received in writing. Ownership changes must include the “transfer/deed of land” or a solicitor's letter which includes all of the required information.

In the case of property address changes involving multiple owners, confirmation in writing must be received from all parties. Where it is deemed unclear that all parties agree to any changes, the Township reserves the right to seek further information.

Where electronic communication is available, it is also the responsibility of the property owner(s) to provide notice of any change to this method of communication.

The Township will not be held responsible for incorrect or incomplete address or electronic communication information provided by the property owner(s) or legal representative.

Failure to provide the Township with changes addressed in this section of the policy may result in the application of penalty and interest on any and all outstanding balances, as well as other fees associated with collection proceedings.

Roll Information, Tax Certificates, Account Statements, The Re-Issuance of Tax Notices, etc.

Verbal and written (where required) requests for information related to property rolls, including assessment values, taxes and outstanding balances must be accompanied by the applicable fee in accordance with the Township's Fees and Charges by-law. The requirement to submit the request in writing shall be at the sole discretion of the Township.

The Finance Department may refer information requests to the Clerk's Department under Freedom of Information (FOI) requirements, where deemed necessary.

Requests will be processed as time permits or as otherwise legislated. Staff will make every effort to process a request by the due date, when a due date is stipulated.

Information and Tax Newsletters

A newsletter is included when your taxes are mailed out twice a year. The newsletter contains important information about your property taxes, as well as Township and other services.

Please Contact Us for a copy of the Newsletter or to request an alternative format. 

Tax Rates

The 5 year comparative tax rates is available for download below. 

• 2024 Tax Rates
• 5 Year Tax Rate Comparison (2019 to 2024)

Tax Due Date History

An information sheet regarding historical tax due date information is available for download below.

Tax Due Date History Information Sheet

Tax Sales

Please visit our Tax Sales page for available Tax Sales.